Board of Trustees Regular Meeting May 21, 2019 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. From Lake County Clerk: Abstract of votes in Consolidated Election April 2, 2019. ii. Memoranda from legal counsel, if any. iii. Other. V. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes: i. Regular Meeting April 23, 2019 ii. Executive Session April 9, 2019, to remain closed to the public iii. Executive Session April 23, 2019, to remain closed to the public iv. Executive Sessions I & II, May 7, 2019, to remain closed to the public b. Reports of Standing Committees. Committee of the Whole Meeting, May 7, 2019 i. Finance ii. Building and Grounds iii. Summary, Policy, Personnel, and General c. Monthly financial report for March 2019. d. Approval of payrolls for April 2019. e. Approval of bills payable for March 2019. f. Patron suggestions from April 2019. g. Approval of Board Policies: i. 3053 Study Rooms ii. 3055 Display and Literature Distribution h. Approval of Personnel Polices: i. 603 Personal Leave ii. 605 Military Leave MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. Resolution 2018/2019-4 to appoint a new Library Trustee. ACTION {5} MOTION: THAT RESOLUTION 2018/2019-4 TO APPOINT PHYLLIS LEMMON TO FILL THE VACANCY UNTIL THE NEXT REGULAR LIBRARY ELECTION IN APRIL 2021 BE APPROVED AS PRESENTED VIII. Swearing in of newly appointed trustee. ACTION {5} IX. Swearing in of Trustees elected April 2, 2019, by the secretary. ACTION {10} X. Recess for informal acknowledgement of incoming Trustees {20} XI. Adjournment sine die, (adjournment “without day,” a final adjournment that has the effect of dissolving the outgoing board) ACTION {1} MOTION: THAT THE MEETING BE ADJOURNED SINE DIE. XII. Seating of the new board {5} a. Election of president pro tempore, presided over by immediate past president. ACTION. b. Election of secretary pro tempore, presided over by president pro tempore. ACTION. c. Call to order, roll call, and determination of quorum. XIII. Election of officers. Election of president or a slate of candidates is chaired by president pro tempore. New president takes chair upon election, and unless elected as part of a slate of nominees, presides over the elections of vice-president, treasurer, and secretary. New secretary then takes over for secretary pro tempore. ACTION {10} XIV. Appointment of Chairpersons by new president. ACTION {5} XV. President’s Report. INFORMATION {5} XVI. Reports of other Trustees. INFORMATION {5} XVII. Executive Director’s report. INFORMATION {5} XVIII. New business. a. Approval of board roster. ACTION {2} MOTION: THAT THE BOARD RATIFY THE CURRENT BOARD ROSTER FOR FILING. b. Signature Cards for Officers. INFORMATION{2} c. Semi-Annual review of closed session minutes. INFORMATION{5} d. Other potentially actionable items: Agenda items June 2019 Regular Meeting. {5} i. Ordinance for Regular Meeting Schedule for FY 2019-2020 ii. Ordinance to Transfer to the Special Reserve Fund iii. Adoption of working budget for Fiscal Year 2019-2020. iv. Other. XIX. Enter into Executive Session to consider the purchase of real property [5 ILCS 120/2.(c)(5)]. ACTION {30} MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION, ALONG WITH EXECUTIVE DIRECTOR LIVERGOOD, TO CONSIDER THE PURCHASE OF REAL PROPERTY. XX. Reconvene Regular Meeting {1} XXI. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XXII. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Friends of the Library (FOL) Meeting, Thursday, May 23, 2019. 2. Library Closure for Memorial Day, Monday, May 27, 2019. 3. Summer Reading Kick Off: Saturday, June 1, 2019. 4. Next Committee of the Whole Meeting: Tuesday, June 4, 2019. 5. Next Regular Board Meeting: Tuesday, June 18, 2019, 7:00 p.m. b. By other trustees or the director. XXIII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 169 minutes}