Link to WNPL Homepage Board of Trustees Regular Meeting July 16, 2019 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes: i. Regular Meeting June 18, 2019 ii. Executive Session June 18, 2019, to remain closed to the public. b. Approval of payrolls for June 2019. c. Approval of bills payable for May 2019. d. Patron suggestions from June 2019. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. President’s Report. INFORMATION {5} VIII. Reports of other Trustees. INFORMATION {5} IX. Executive Director’s report. INFORMATION {10} X. New business. a. The Flex Space: Award of contract for renovation. ACTION {5} b. Ordinance 2019/2020-1 Building, Sites and Maintenance Levy 2019- 2020. ACTION {5} MOTION: THAT ORDINANCE 2019/2020-1 BUILDING, SITES AND MAINTENANCE LEVY BE APPROVED AS PRESENTED c. Ordinance 2019/2020-2 Non-Resident Library Card Program. ACTION {2} MOTION: THAT ORDINANCE 2019/2020-2 NON-RESIDENT LIBRARY CARD PROGRAM BE APPROVED AS PRESENTED d. Ordinance 2019/2020-3 Tentative Budget & Appropriations Ordinance. ACTION {5} MOTION: THAT ORDINANCE 2019/2020-3 TENTATIVE BUDGET & APPROPRIATIONS BE APPROVED AS PRESENTED e. Setting the public hearing for the annual budget and appropriations. ACTION {5} MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET AND APPROPRIATIONS BE SET FOR TUESDAY, SEPTEMBER 17, 2019, AT 6:45 P.M. IN THE MCCULLOUGH ROOM f. Policy 307 Sick Leave Benefits. INFORMATION AND ACTION {15} MOTION: THAT POLICY 307 SICK LEAVE BENEFITS BE APPROVED AS PRESENTED g. Approve of Board Roster as of July 16, 2019. ACTION {2} h. Trustee Office vacancy. INFORMATION {2} i. Audit of Regular minutes FY 2018-2019. INFORMATION AND POSSIBLE ACTION {2} j. Semi Annual Review of Closed minutes. INFORMATION AND POSSIBLE ACTION {2} k. Debt Refinancing. INFORMATION AND POSSIBLE ACTION {10} l. Other potentially actionable items: Agenda items August 2019 Regular Meeting. {5} i. Monthly financial report for June 2019. ii. Appointment of new Trustee. iii. Resolution 2019/2020-1 Selection of Library Materials and Use of Library Materials and Facilities. iv. 2019 Illinois Public Library Annual Report FY 18-19. v. Treasurer’s Annual Report of all Receipts and Expenditures. vi. Begin work on audit. vii. Other. XI. Enter into Executive Session to consider the selection of a person to fill a public office [5 ILCS 120/2.(c)(3)]. ACTION {30} RESOLVED, THAT THE BOARD ENTER INTO EXECUTIVE SESSION, ALONG WITH EXECUTIVE DIRECTOR LIVERGOOD, TO CONSIDER THE SELECTION OF A PERSON TO FILL THE VACANCY IN THE OFFICE OF LIBRARY TRUSTEE. XII. Reconvene Regular Meeting {1} XIII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIV. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Next Committe of the Whole Meeting: Tuesday, August 6, 2019. 2. Next Regular Board Meeting: Tuesday, August 20, 2019, 7:00 p.m. 3. Friends of the Library meeting: Thursday, August 22, 1 p.m. 4. Gurnee Days, August 8-11. This year’s theme is “Hooray for Hollywood”. Honoree Dinner & Ceremony: Thursday, 6 p.m.; WNPL- Popeye and Sailor the Amazing Dog: Saturday, 10 a.m.; Rib Eating Contest: Saturday, 2:30 p.m.; Parade: Sunday, 12 p.m. b. By other trustees or the director. XV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 159 minutes}