Board of Trustees Regular Meeting August 20, 2019 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes: i. Executive Session Meeting August 6, 2019, to remain close to the public. b. Reports of Standing Committees. Committee of the Whole Meeting August 6, 2019. i. Finance ii. Building and Grounds iii. Summary, Policy, Personnel and General c. Monthly Financial Report for June 2019 d. Approval of payrolls for July 2019. e. Approval of bills payable for June 2019. f. Patron suggestions from July 2019. g. Approval of Board Policy 3050 Meeting Rooms. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. Resolution 2019/2020-1 to appoint a new Library Trustee. ACTION {5} MOTION: THAT RESOLUTION 2019/2020-1 TO APPOINT KATHERINE ARNOLD TO FILL THE VACANCY UNTIL THE NEXT REGULAR LIBRARY ELECTION IN APRIL 2021 BE APPROVED AS PRESENTED VIII. Swearing in of newly appointed trustee by the Secretary. ACTION {2} IX. Recess for informal acknowledgement of incoming Trustee. ACTION {10} MOTION: TO ENTER INTO RECESS FOR INFORMAL ACKNOWLEDGEMENT OF INCOMING TRUSTEE. X. Possible motion to edit social time from the meeting recording. ACTION {1} XI. Appoint of Policy Chairperson. {2} XII. Approval of Board Roster. ACTION {2} MOTION: THAT THE BOARD RATIFY THE CURRENT BOARD ROSTER FOR FILLING. XIII. President’s Report. INFORMATION {5} XIV. Reports of other Trustees. INFORMATION {5} XV. Executive Director’s report to include final strategic plan assessment. INFORMATION {25} XVI. Old business. a. Landscaping update. INFORMATION {3} b. The Flex update. INFORMATION {3} c. Parking Lot update. INFORMATION {3} XVII. New business. a. FY 2019-2020 Budget Revision. ACTION {5} b. Secretary’s Report. Approval of Minutes of Regular Meeting July 16, 2019. ACTION {2} c. Secretary’s Report. Approval of Executive Session Meeting July 16, 2019, to remain close to the public. ACTION {2} d. 2019 Illinois Public Library Annual Report (IPLAR). ACTION {2} MOTION: THAT THE 2019 ILLINOIS PUBLIC LIBRARY ANNUAL REPORT (IPLAR) BE APPROVED AS PRESENTED. e. Resolution 2019/2020-2 Selection of Library Materials and the Use of Library Materials and Facilities. ACTION {5} MOTION: THAT RESOLUTION 2019/2020-2 SELECTION OF LIBRARY MATERIALS AND THE USE OF LIBRARY MATERIALS AND FACILITIES BE APPROVED AS PRESENTED. f. Bond reissuing. INFORMATION {10} g. Annual Audit. INFORMATION {5} h. Other potentially actionable items: Agenda items September 2019 Regular Meeting. {5} i. Budget and Appropriation Ordinance. ii. Proclamation Friends of the Library Week. iii. Audit. iv. Board Policies: 1. 2007 Debt 2. 3001 Exhibit-A Library Bill of Rights 3. 3055 Display and Literature Distribution 4. 4030 FOIA v. Other. XVIII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIX. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Friends of the Library meeting: Thursday, August 22, 2019, 1:00 p.m. 2. September is Library Card Sign-up Month. 3. Library Closed Labor Day, Monday, September 2, 2019. 4. Next Committee of the Whole Meeting: Tuesday, September 3, 2019, 7:00 p.m. 5. Library Closed, Staff Development day, Friday, September 13, 2019. 6. Public Hearing: Tuesday, September 17, 2019, 6:45 p.m. 7. Regular Board Meeting: Tuesday, September 17, 2019, 7:00 p.m. 8. Intergovernmental Picnic: Wednesday, September 25, 2019, 5:00 p.m. b. By other trustees or the director. XX. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 150 minutes}