Link to WNPL Homepage Board of Trustees Public Hearing: Budget & Appropriation for Fiscal Year 2019-2020 September 17, 2019 6:45 PM McCullough Board Room Regular Meeting September 17, 2019 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes of the Regular Meeting August 20, 2019 b. Reports of Standing Committees. Committee of the Whole Meeting September 3, 2019. i. Finance ii. Building and Grounds iii. Policy iv. Summary, Personnel and General c. Approval of payrolls for August 2019. d. Approval of bills payable for July 2019. e. Patron suggestions from August 2019. f. Board Policies for approval: i. 2007 Debt ii. 3055 Display and Literature Distribution iii. 4030 FOIA MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. New business: part 1. a. Ordinance 2019/2020-4 An Ordinance Providing for the Issue of not to Exceed $6,815,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2019, of the Warren-Newport Public Library District, Lake County, Illinois, and for the Levy of a Direct Annual Tax Sufficient to Pay the Principal of and Interest on Said Bonds. ACTION {10} MOTION: THAT ORDINANCE 2019/2020-4 AN ORDINANCE PROVIDING FOR THE ISSUE OF NOT TO EXCEED $6,815,000 GENERAL OBLIGATION REFUNDING BONDS (ALTERNATE REVENUE SOURCE), SERIES 2019, OF THE WARREN-NEWPORT PUBLIC LIBRARY DISTRICT, LAKE COUNTY, ILLINOIS, AND FOR THE LEVY OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS BE APPROVED AS PRESENTED. b. Discussion of bond sale results. INFORMATION {10} VIII. President’s Report. INFORMATION {5} IX. Reports of other Trustees. INFORMATION {5} X. Executive Director’s report, to include updates on The Flex project and landscaping INFORMATION {5} XI. Old business. a. Executive Session Meeting August 6, 2019, to remain closed to the public. ACTION {2} XII. New business: part 2. a. Financial Statements for July 2019. ACTION {5} b. Ordinance 2019/2020-5 Budget and Appropriation for FY 2019-2020. ACTION {5} MOTION: THAT ORDINANCE 2019/2020-5 BUDGET AND APPROPRIATION FOR FY 2019-2020 BE APPROVED AS PRESENTED. c. Resolution 2019/2020-3 Proclamation: National Friends of the Library Week. ACTION {5} MOTION: THAT RESOLUTION 2019/2020-3 PROCLAMATION: NATIONAL FRIENDS OF THE LIBRARY WEEK BE APPROVED AS PRESENTED. d. Resolution 2019/2020-4 Calling for Macmillan to Reverse eBook Embargo. ACTION {5} MOTION: THAT RESOLUTION 2019/2020-4 CALLING FOR MACMILLAN TO REVERSE EBOOK EMBARGO BE APPROVED AS PRESENTED. e. Other potentially actionable items: Agenda items October 2019 Regular Meeting. {5} i. Resolution 2019/2020-5 to Determine Estimate of Funds Needed for FY 2020-2021 Fiscal Year. ii. Presentation of Audited Financial Statement for FY ended June 30, 2019. iii. Debt Refinancing. iv. Evaluation of Executive Director. v. Review chapters 11 – Appendices of the “Trustee Facts File Third Edition” for Per Capita and Equalization Grants requirements. vi. Board Policies: 1. 1030 Board-Executive Director Responsibilities 2. 1050 Board Correspondence 3. 3001 Access to Materials vii. Other. XIII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIV. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Intergovernmental Picnic: Wednesday, September 25, 2019, 5:00 p.m. 2. Next Committee of the Whole Meeting: Tuesday, October 1, 2019, 7:00 p.m. 3. Regular Board Meeting: Tuesday, October 15, 2019, 7:00 p.m. 4. Flex Dedication Public Event, Saturday, October 19, 2019, 10:30 a.m. 5. ILA Annual Conference: October 22-24, 2019. Trustee Forum Thursday, October 24, 2019 b. By other trustees or the director. XV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 110 minutes}