Board of Trustees Regular Meeting October 15, 2019 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Presentation of Audited Financial Statement by Eder, Casella & Company for FY ended June 30, 2019. ACTION {30} MOTION: THAT THE FINANCIAL STATEMENT FOR FY ENDED JUNE 30, 2019 AS AUDITED BY EDER, CASELLA & COMPANY, BE ACCEPTED FOR FILING. VI. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Approval of Minutes: i. Public Hearing: Budget & Appropriation for Fiscal Year 2019-2020, September 17, 2019 ii. Regular Meeting September 17, 2019 iii. Executive Session October 1, 2019 b. Reports of Standing Committees. Committee of the Whole Meeting October 1, 2019. i. Finance ii. Building and Grounds iii. Policy iv. Summary, Personnel and General c. Monthly Financial Report for August 2019. d. Approval of payrolls for September 2019. e. Approval of bills payable for August 2019. f. Patron suggestions from September 2019. g. Approval of Board Policies: i. 1030 Board Executive Director Responsibilities ii. 1050 Board Correspondence h. Elimination of Board Policy 1059 WNPLD Development Council. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VII. Item(s) removed from consent agenda, if any. ACTION {2} VIII. President’s Report. INFORMATION {5} IX. Reports of other Trustees. INFORMATION {5} X. Executive Director’s report, to include updates on The Flex project and landscaping INFORMATION {5} XI. New business. a. Resolution 2019/2020-5 to Determine Estimate of Funds Needed for FY 2019-2020. ACTION {5} MOTION: THAT RESOLUTION 2019/2020-5 TO DETERMINE ESTIMATE OF FUNDS NEEDED FOR FY 2019-2020, BE APPROVED AS PRESENTED. b. Strategic Plan Timeline. INFORMATION {15} c. Quarterly Board self-evaluation board goals. INFORMATION {5} d. Executive Director’s Annual Performance Evaluation. INFORMATION {5} e. Per Capita Grant Requirements. INFORMATION {5} f. Other potentially actionable items: Agenda items October 2019 Regular Meeting. {5} i. Annual Levy Ordinance ii. Year-end bonuses for staff. iii. Treasurer’s Report of Annual Receipts and Disbursements. iv. Other. XII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Next Committee of the Whole Meeting: Tuesday, November 5, 2019, 7:00 p.m. 2. Regular Board Meeting: Tuesday, November 19, 2019, 7:00 p.m. b. By other trustees or the director. XIV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 133 minutes}