Regular Meeting December 17, 2019 7:00 PM McCullough Board Room AGENDA I.Call to order, roll call, and determination of quorum. {<1} II.Pledge of Allegiance. {<1} III.Reading of the Mission Statement. {<1} IV.Public Comments, Correspondence, and Communications. INFORMATION{20} a.Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b.Written: i.Memoranda from legal counsel, if any. ii.Annual appeal letter. iii.Other. V.Consent agenda. (Any trustee may remove items from the consent agenda forseparate action by the Board.) ACTION {2} a.Secretary’s Report. Approval of Minutes of: i.Regular Meeting November 19, 2019 ii.Executive Session November 19, 2019 b.Reports of Standing Committees. Committee of the Whole MeetingDecember 3, 2019. i.Summary, Personnel and General ii.Finance iii.Building and Grounds iv.Policy c.Approval of payrolls for November 2019. d.Approval of bills payable for October 2019. e.Patron suggestions from November 2019. f.Approval of Board Policies: i. 1025 Authority of Library Trustees ii. 3001 Access to Materials MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. President’s Report. INFORMATION {5} VIII. Reports of other Trustees. INFORMATION {5} IX. Executive Director’s report November 2019. INFORMATION {5} X. Old business a. The Flex update. INFORMATION {3} b. Bookmobile update. INFORMATION AND POSSIBLE ACTION {3} c. Strategic Plan 2020-2022 update. INFORMATION{5} XI. New business. a. Monthly Financial Report for October 2019. ACTION {5} b. Approval of Personnel Policy 702 Drug and Alcohol Use. ACTION {2} c. Approval of 2020 Per Capita and Equalization Grants. ACTION {2} MOTION: THAT THE 2020 PER CAPITA GRANT BE APPROVED FOR SUBMISSION. d. Board Self-Evaluation: Appointment of Committee. INFORMATION {5} e. Semi-Annual review of closed session minutes. INFORMATION {5} f. Other potentially actionable items: Agenda items January 2020 Regular Meeting. {5} i. Monthly Financial Reports for November and December ii. Board Self-Evaluation iii. Ordinance 2019/2020-7 Bond Levy Abatement iv. Fundraising update v. Other. XII. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {30} MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION [5ILCS 120/2.(c)(1)] TO DISCUSS THE PERFORMANCE OF THE EXECUTIVE DIRECTOR. XIII. Reconvene Regular Meeting. {1} XIV. Motion(s) as a result of Executive Session. POSSIBLE ACTION {5) XV. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XVI. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Special Meeting, Tuesday, January 7, 2020, 7:00 p.m. 2. Regular Board Meeting: Tuesday, January 21, 2020, 7:00 p.m. 3. Friends of the Library Meeting, Thursday, January 23, 2020, 1:00 p.m. 4. Next Committee of the Whole Meeting: Tuesday, February 4, 2020, 7:00 p.m. b. By other trustees or the director. XVII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 134 minutes}