Warren-Newport Public Library District Lake County, Illinois
Board of Trustees
Materials Selection Adopted: July 16, 1996 Reviewed/Revised: February 13, 2001; March 9, 2004; February 20, 2007; March 19, 2013; September 17, 2013; June 17, 2014; December 20, 2016; June 19, 2018; March 17, 2020
ARTICLE 1. INTRODUCTION
The goal of materials selection for the Warren-Newport Public Library District (WNPLD) is to provide all people who enter the Warren-Newport Public Library (WNPL) with a variety of materials to meet their informational, educational, cultural, and recreational needs. WNPLD strives, within the limits of its budget and space, to build a comprehensive collection of popular materials based on the needs of the community. The collection provides materials for patrons of all ages. This selection policy defines the standards for and outlines the responsibility for materials selection for WNPL.
ARTICLE 2. PHILOSOPHY OF ACCESS
Section 2.01 Access Access to information is one of the cornerstones of democracy, and WNPLD supports the right to have access to information and ideas representing various points of view. The principles on which this policy is based are expressed in the American Library Association’s Bill of Rights and in the Freedom to Read and Freedom to View statements (Exhibits A, B, and C) included in this policy.
Section 2.02 Diversity of Viewpoint WNPLD serves a diverse population, and it is the responsibility of WNPLD to provide materials that reflect various points of view on controversial issues, as such materials become available. Controversial materials have no distinguishing labels and are shelved in the general collection. The selection of an item does not imply an endorsement of the opinion expressed or of the author.
Section 2.03 Open Shelf Policy The Board of Trustees Policy 3001 Access to Materials states “that decisions regarding which library materials and services a person of legal age will use rests entirely with that person. It is the responsibility of the parents of a child to guide those decisions for the child, but the standards parents are free to impose on their own children shall not be imposed on other children.” Selection of adult materials will not be influenced by the possibility that materials may be viewed or read by children, and an open shelf policy will be followed at all times.
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ARTICLE 3. RESPONSIBILITY FOR SELECTION
Overall responsibility for selection of materials rests with the Executive Director, who operates within the framework of policies determined by the Board of Library Trustees. The Executive Director delegates or shares this responsibility with designated members of the staff. In addition, patrons may suggest items for purchase. All requests are given consideration, but only those items that meet the standard criteria for selection (see Article 5 below) will be added to the collection.
ARTICLE 4. SCOPE OF THE COLLECTION
WNPL is a medium-sized library with a focus on popular materials. Through careful selection, WNPLD strives to maintain a diverse collection of quality materials, including items of contemporary significance and permanent value, as well as a selection of materials concerning social issues and ephemeral items. Because WNPLD serves a public with a wide range of ages, educational backgrounds, and reading skills, it seeks to select materials of varying complexity. Although WNPLD tries to serve students’ needs as much as possible, textbooks are usually not purchased unless they are considered the best source of information on a given subject.
ARTICLE 5. CRITERIA FOR SELECTION
Section 5.01 General Criteria The general criteria considered in selecting materials include:
• suitability of subject, style, and reading level for the intended audience; • reputation and/or significance of author, publisher, director, and/or producer; • attention given by critics, reviewers, professional book selection aids, and the public; • existing and anticipated public demand; • accuracy, clarity, and objectivity of content; • availability of and access to the same material at other area libraries or community sources; • consideration of the work as a whole; • relevance to community needs; • relation to existing collection and other materials on the subject; • accessibility and suitability of the physical format; • importance as a document of local historical significance; • need for additional or duplicate materials in the existing collection; • the physical limitations of the building; and • cost and budget.
Section 5.02 Interlibrary Loan If an item is out of print or does not meet WNPLD’s criteria for purchase, WNPLD cardholders may request the item through interlibrary loan. (See Policy 3025 Interlibrary Loan)
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ARTICLE 6. SELECTION TOOLS
In addition to their professional expertise, librarians depend on reliable selection aids and reviews found in a variety of standard sources.
ARTICLE 7. SPECIAL NEEDS
The Library recognizes the importance of acquiring materials in formats that can be utilized by patrons with disabilities. WNPLD will seek to match community demand with the existing collections of such materials and will be alert for new formats that could be useful to disabled patrons.
ARTICLE 8. COLLECTION MAINTENANCE
In order to maintain the best possible collection of materials, WNPLD staff weeds the collection continually. Items are withdrawn if they are outdated, if they no longer circulate, if there are more duplicate copies than are needed, or if they are in poor physical condition. Items that are withdrawn from the collection are plainly marked and may be donated to the Friends of the Library for sale.
ARTICLE 9. REVISION OF SELECTION POLICY
Pursuant to the State Statute (75 ILCS 16/30-60) and because the needs of the community change, this materials selection policy is reviewed at least every two (2) years and revised as needed.
ARTICLE 10. OUTREACH/BOOKMOBILE COLLECTION
The outreach/bookmobile collection includes a variety of popular materials for all ages. Due to space constraints, the bookmobile does not carry all the formats that are included in the main library collection.
ARTICLE 11. REQUESTS FOR RECONSIDERATION OF LIBRARY MATERIAL
Section 11.01 Freedom to Read All individuals have the right to choose which library materials they use. However, no one has the right to restrict the freedom of others to read whatever they wish. No book or other material in question will be automatically removed from the collection because of an objection to it. These principles are expressed in the American Library Association’s Library Bill of Rights, Freedom to Read Statement, and Freedom to View Statement (Exhibits A, B, and C). Section 11.02 Request for Reconsideration A patron who wishes to file a complaint about library materials should complete the Library Material Reconsideration Form (Exhibit D).
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Section 11.03 Review Process When the Library Material Reconsideration Form is completely filled out and returned to the Library, the appropriate Department Head will review the complaint and the material and provide a report and recommendation for the Executive Director.
The Executive Director will write a letter to the patron who initiated the complaint within fifteen (15) business days, informing the patron of the decision regarding the material in question.
Section 11.04 Further Action A patron desiring further action can make a written request for a hearing before the Board of Library Trustees, which has final authority.
Section 11.05 ALA Reporting The American Library Association (ALA) Office for Intellectual Freedom (OIF) maintains a confidential database of challenged materials used for statistical purposes. WNPLD will report formal challenges by identifying the title, format, library type (public), and state of origin to the ALA OIF.