The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning.— Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting March 16, 2021 7:00 PM “Virtual Meeting” The Meeting will proceed without a quorum physically present. Members of the public can attend the meeting by telephone: 312-626-6799 (when prompted, type in the following Meeting ID: 836 6628 1476) Members of the public are encouraged to submit public comments prior to the meeting by sending an e-mail to rlivergood[at]wnpl.info (substitute an “@” for the [at] in the e-mail address) using “Public Comment” in the subject line. AGENDA I. Call to order II. Requirements of the Government Emergency Administration Act (P.A.) 1000640) review {1} III. Verification of clear audio and determination of quorum. {1} IV. Pledge of Allegiance. {<1} V. Reading of the Mission Statement. {<1} VI. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info  Warren-Newport Public Library District Board of Trustees Regular Meeting March 16, 2021 Agenda page 2 VII. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s Report. Minutes of Regular Meeting February 16, 2021. b. Reports of Standing Committees. Committee of the Whole Meeting, March 2, 2021: i. Finance ii. Building & Grounds iii. Policy iv. Summary, Personnel and General c. Monthly Financial Report for January 2021. d. Approval of payrolls for February 2021. e. Approval of bills payable for January 2021. f. Approval of Board Policies: i. 1035 Legal Counsel and Professional Consultation ii. 2001 Budget and Finance g. Approval of Personnel Policies: i. 704 Attendance and Punctuality ii. 705 Personal Appereance iii. 706 Return of Property MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED VIII. Item(s) removed from consent agenda, if any. ACTION {2} IX. President’s Report. INFORMATION {5} X. Reports of other Trustees. INFORMATION {5} XI. Executive Director’s report for February 2021. INFORMATION {15} XII. Old Business a. MERV 13 Filter Installation and HVAC Rebalancing. INFORMATION AND POSSIBLE ACTION {5} b. Approve winning bid for LED lighting project. ACTION {5} MOTION: THAT THE BOARD APPROVE WINNING BID FOR LED LIGHTING PROJECT TO [INSERT SELECTED VENDOR HERE]. XIII. New Business. a. Intergovernmental Agreement between Village of Gurnee and The Warren- Newport Public Library District to contract for the repair and maintenance of parking lots (Phase Three). ACTION {5} MOTION: THAT THE BOARD APPROVE INTERGOVERNMENTAL AGREEMENT BETWEEN VILLAGE OF GURNEE AND THE WARREN 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting March 16, 2021 Agenda page 3 NEWPORT PUBLIC LIBRARY DISTRICT TO CONTRACT FOR THE REPAIR AND MAINTENANCE OF PARKING LOTS PHASE THREE. b. Capital planning projects. INFORMATION{5} c. Other potentially actionable items: Agenda items April 2021 Regular Meeting. {5} i. Monthly Financial Reports for February ii. Board Policies: 1. 1010 Trustee Code of Ethics and Behavior 2. 2010 Routine Banking Procedures 3. 3023 Fees and Fines iii. Initial Presentation of Budget Draft iv. Strategic Plan 2020-2022 v. Board Quarterly Review: self evaluation and goals vi. Other. XIV. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XV. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Next Committee of the Whole Meeting: Tuesday, April 6, 2021, 7:00 p.m. 2. Regular Board Meeting: Tuesday, April 20, 2021, 7:00 p.m. b. By other trustees or the director. XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 99 minutes} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.