Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Jennifer Cheng Bonnie Sutton, Secretary Anne Linsdau-Hoeppner Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, February 16, 2021 “Virtual Meeting” Call to Order President Beckwith called the Meeting to order at 7:00 p.m. Requirements of the Government Emergency Administration Act (P.A. 100-0640) Review President Beckwith stated: “This meeting is held as a virtual meeting given that the Illinois Governor has declared the coronavirus pandemic a disaster. I have determined that an in-person meeting is not practical or prudent because of the disaster. I have also determined that it is not prudent, due to the disaster and the disaster declaration, to have a Library Trustee, the Library Director, or the Library’s Attorney present at the Library.” Verification of Clear Audio and Determination of Quorum Each Trustee verified that he/she could hear all discussions. Trustees present: Arnold, Beckwith, Cheng, Farr Capizzi, Kotsinis, Linsdau and Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Noreen Reese, Sandy Beda and Jan Marsh. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications a. Public Comments. None b. Written: Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 16, 2021– Page 1 of 4  i. Patron email to President Beckwith concerning the closed drive-up return at the north end of the library parking lot with responses from President Beckwith and ED Livergood. Consent Agenda a. Reports of Standing Committees. Committee of the Whole, February 2, 2021: i. Finance ii. Building & Grounds iii. Policy iv. Summary, Personnel and General b. Monthly Financial Report for December 2020 c. Approval of payrolls for January 2021. d. Approval of bills payable for December 2020. e. Approval of Board Policies: i. 3035 Reference and Reader’s Advisory Services ii. 3065 Technology Use by the Public f. Approval of Personnel Policies: i. 701 Employee Conduct and Work Rules ii. 702 Drug and Alcohol Use iii. 703 Harassment, Discrimination and Retaliation g. Approval of 20 Personnel Policies and 1 Board Policy to change the title of the Human Resources Associate to Human Resources Generalist. Trustee Arnold moved and Secretary Sutton seconded that the Consent Agenda be approved as presented. The motion carried on a roll call vote as follows: Ayes: Arnold, Cheng, Linsdau, Kotsinis, Farr Capizzi, Sutton, Beckwith President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. Vice President Kotsinis and his family enjoyed the Costumed Character Storytime: “Celebrate the Lunar New Year with Mulan”. Vice President Kotsinis attended the ILA Virtual Library Legislative Meet-Up on February 15, 2021. Treasurer Farr Capizzi participated in the “Virtual Trivia Night Contest” sponsored by the Exchange Club of Gurnee on February 5, 2021. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 16, 2021– Page 2 of 4  Executive Director’s Report for January 2021 Executive Director Livergood presented a written report in the packet. Old Business a. Approval of Illinois Public Library Per Capita and Equalization Aid Grant Application. President Beckwith moved and Vice President Kotsinis seconded that the Board approve the Illinois Public Library Per Capita and Equalization Aid Grant Application for filing. The motion carried on a roll call vote as follows: Ayes: Cheng, Linsdau, Arnold, Farr Capizzi, Kotsinis, Sutton, Beckwith b. Semi-Annual Review of Closed Minutes June 16, 2020 Correction. President Beckwith moved and Secretary Sutton seconded that the Board accept the amended Semi-Annual Review of Closed Minutes approved on June 16, 2020 as presented. The motion carried on a roll call vote as follows: Ayes: Cheng, Linsdau, Arnold, Farr Capizzi, Kotsinis, Sutton, Beckwith New Business a. Secretary’s Report. Approval of Minutes of Regular Meeting January 19, 2021. President Beckwith moved and Trustee Linsdau seconded that the Board approve Minutes of Regular Meeting January 19, 2021 as presented. The motion carried on a roll call vote as follows: Ayes: Linsdau, Sutton, Cheng, Farr Capizzi, Kotsinis, Beckwith Abstain: Arnold b. Other potentially actionable items: Agenda items for March 2021 Regular Meeting. i. Monthly Financial Reports for January ii. Approve winning bid for LED lighting project Public Forum. None. Announcements a. By the Chair: i. Communications to the Public ii. Upcoming calendar 1. Next Committee of the Whole: Tuesday, March 2, 2021, 7:00 p.m. 2. Regular Board Meeting: Tuesday, March 16, 2021, 7:00 p.m. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 16, 2021– Page 3 of 4  Adjournment Secretary Sutton moved and President Beckwith seconded that the meeting be adjourned. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Sutton, Kotsinis, Linsdau, Arnold, Cheng, Beckwith President Beckwith adjourned the meeting at 7:31 p.m. /s/ Bonnie Sutton Bonnie Sutton, Secretary Approved: March 16, 2021 /s/ Celia G. Ornelas Celia G. Ornelas, Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting February 16, 2021– Page 4 of 4