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Board of Trustees
Regular Meeting
October 25, 2022 7:00 PM
McCullough Room
AGENDA
I. Call to order, roll call and Determination of quorum. {<1}
II. Pledge of Allegiance. {<1}
III. Reading of the Mission Statement. {<1}
IV. Public Comments, Correspondence and Communications. INFORMATION
{20}
a. Public Comments.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
a. Secretary’s report: Approval of minutes of:
i. Public Hearing September 20, 2022
ii. Regular Meeting September 20, 2022
b. Report of Standing Committees. Committee of the Whole Meeting October
11, 2022.
c. Monthly Financial Statements for August 2022
d. Approval of payrolls for September 2022
e. Approval of bills payable for August 2022
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
V. Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {5}
i. Finance
ii. Building and Grounds
iii. Policy
iv. Personnel
v. Summary and General
f. Patron Suggestions September 2022
g. Approval of Board Policies:
i. 2025 Purchasing (Bids-Quotations)
ii. 2035 Disposal or Sale of Library Property
h. Approval of Personnel Policies:
i. 116 Job Postings
ii. 305 Holidays
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {5}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report October 2022. INFORMATION {5}
X. New business
a. Board Policy 3070 Food, Drink, and Food Allergies. ACTION {5}
b. Resolution 2022/2023-3 to Determine the Estimate Funds Needed for FY
22-23. ACTION {10}
c. Transfer of funds from Corporate Fund to Bond Fund. ACTION {5}
d. Executive Director’s Annual Performance Evaluation. INFORMATION
{5}
e. Other potentially actionable items: Agenda items for November 2022
Regular Meeting. ACTION {5}
i. Annual Levy Ordinance
ii. Monthly Financial Statements for September 2022
iii. Year-end bonus for staff
iv. Continue with the review of Per Capita & Equalization Aid Grant
application requirements
v. Treasurer’s report of annual Receipts and Disbursements
vi. Other
MOTION: THAT THE BOARD APPROVE THE RESOLUTION 2022/2023-
3 TO DETERMINE THE ESTIMATE OF FUNDS NEEDED FOR FY 22-23
AS PRESENTED.
MOTION: THAT THE BOARD APPROVE A TRANSFER OF $653,250
FROM THE CORPORATE FUND TO THE BOND FUND.
XI. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XII. Announcements {5}
a. By the chair:
i. Communications to the public
ii. Upcoming calendar:
1. Next Committee of the Whole: Tuesday, November 1, 2022, 7:00
p.m.
2. Next Regular Board Meeting: Tuesday, November 15, 2022, 7:00
p.m.
b. By other trustees or the director
XIII. Adjournment. ACTION {<1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 99 minutes}