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Board of Trustees
Regular Meeting
March 21, 2023 7:00 PM
McCullough Board Room
AGENDA
I. Call to order, roll call and Determination of quorum. {<1}
II. Pledge of Allegiance. {<1}
III. Reading of the Mission Statement. {<1}
IV. Public Comments, Correspondence and Communications. INFORMATION
{20}
a. Public Comments.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
a. Secretary’s Report: approval of minutes for Regular Meeting February 21,
2023.
b. Reports of Standing Committees. Committee of the Whole March 7, 2023
i. Finance
ii. Building and Grounds
iii. Policy
iv. Summary, Personnel and General
c. Monthly Financial Statements for January 2023
d. Approval of payrolls for February 2023
e. Approval of bills payable for January 2023
f. Patron Suggestions February 2023
g. Approval of Board Policies:
i. 3015 Materials Selection
ii. 3047 Coco’s Cove
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
V. Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {3}
iii. 3060 Standards of Public Conduct
iv. 4005 Volunteers
h. Approval of Personnel Policies
i. 204 Personnel Data Changes
ii. 205 Introductory Period
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {5}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report March 2023. INFORMATION {5}
X. Old Business
a. Board Self-Evaluation INFORMATION {15}
b. Strategic Planning update INFORMATION {5}
c. Building systems update INFORMATION {10}
XI. New business
a. Quiet Reading Room: Award of contract for furniture. ACTION {10}
b. FY 2023-2024 budget planning: potential IT capital projects.
INFORMATION {25}
c. 10-year capital plan initial draft INFORMATION {15}
d. Quarterly Executive Director review INFORMATION {15}
e. Statement of Economic Interest INFORMATION {5}
f. Other potentially actionable items: Agenda items for April 2023 Regular
Meeting. ACTION {5}
i. Quarterly review: Board self-evaluation and Board goals
ii. Financial Statements for February 2023
iii. Initial presentation of budget draft
iv. Board Policies
1. 1017 Board Self Evaluation
2. 3050 Meeting Rooms
3. 4025 Community and Media Relations
v. Personnel Policies
1. 203 Employment References and Verification
2. 208 Employment Applications
vi. Other
XII. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XIII. Announcements {5}
a. By the chair:
i. Communications to the public
ii. Upcoming calendar:
1. Next Committee of the Whole Meeting: Tuesday, April 4, 2023, 7:00
p.m.
2. Consolidated Election April 4, 2023.
3. Library Closed Easter Sunday, April 9, 2023.
4. Next Regular Board Meeting: Tuesday, April 18, 2023, 7:00 p.m.
5. National Library Week, April 23-29, 2023.
6. Special Board Meeting: Strategic planning process, Saturday, April
29, 2023, 9:30 – 11:30 a.m.
b. By other trustees or the director
XIV. Adjournment. ACTION {<1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 172 minutes}