Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Celeste Flores Bonnie Sutton, Secretary Wendy Hamilton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, February 21, 2023 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Flores, Kotsinis, Hamilton and Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Smruti Savarkar, Zachary Moore and Zander Dent. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications. None. Consent Agenda a. Secretary’s approval of minutes for Regular Meeting January 17, 2023 b. Reports of Standing Committees. Committee of the Whole February 7, 2023: i. Finance ii. Building and Grounds iii. Policy iv. Summary, Personnel and General c. Monthly Financial Statements for December 2022 d. Approval of payrolls for January 2023 e. Approval of bills payable for December 2022 f. Patron Suggestions January 2023 g. Approval of Personnel Policies i. 1007 Electronic Communication among Trustees ii. 3005 Confidentiality iii. 4001 Community and Interlibrary Cooperation h. Approval of Board Policies: i. 201 Employment Categories ii. 202 Personnel Files Trustee Hamilton moved and Vice President Kotsinis seconded that the Consent Agenda be approved as presented. The motion carried on a unanimous voice vote. President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Treasurer Farr Capizzi signed the audit agreement for next year. Executive Director’s Report February 2023 Executive Director Livergood presented a written report in the packet. Old Business a. Secretary’s Report. Approval of Minutes of Regular Meeting December 13, 2022 President Beckwith moved and Trustee Arnold seconded that the Board approve the Minutes of Regular Meeting December 13, 2022 as presented. The motion carried on a roll call vote as follows: Ayes: Arnold, Farr Capizzi, Flores, Hamilton, Kotsinis, Beckwith Abstain: Sutton b. Succession Planning Executive Director Livergood presented a written report in the packet. New Business a. Quarterly review of the Board self-evaluation and goals. President Beckwith and Trustee Hamilton will post the self-evaluation document online for the Board to complete. b. Membership for Trustees Trustee Flores will receive the ALA + United for Libraries Trustee membership for this year, and Secretary Sutton will receive the ILA membership. c. Quarterly review of Board self-evaluation and goals. President Beckwith presented a report in the board packet. d. Other potentially actionable items: Agenda items for March 2023 Regular Meeting. i. Quarterly Executive Director Review ii. Capital Planning iii. Strategic Planning process iv. Personnel Policies: 1. 203 Employment Reference and Verification 2. 204 Personnel Data Changes 3. 205 Introductory Period Public Forum. None. Announcements a. By the Chair: i. Upcoming calendar 1. Next Committee of the Whole: Tuesday, March 7, 2023. 2. Next Regular Board Meeting: Tuesday, March 21, 2023, 7:00 p.m. 3. Friends of the Library Book Sale: Saturday, March 11, 2023, 10:00 a.m. Adjournment Treasurer Farr Capizzi moved and President Beckwith seconded that the meeting be adjourned. The motion carried on a unanimous voice vote. President Beckwith adjourned the meeting at 7:39 p.m. /s/Bonnie Sutton Bonnie Sutton, Secretary Approved: March 21, 2023 /s/ Celia G. Ornelas Celia G. Ornelas, Recording Secretary