Warren-Newport Public Library District Lake County, Illinois Board of Trustees -Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Celeste Flores Bonnie Sutton, Secretary Wendy Hamilton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, December 13, 2022 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Flores, Kotsinis and Hamilton. Trustees absent: Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Rebekah Raleigh and Smruti Savarkar. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Public Comments, Correspondence and Communications. None. Consent Agenda a. Secretary’s report. Approval of minutes: i. Regular Meeting November 15, 2022 ii. “Truth in Taxation” Public Hearing for Annual Fiscal Year 20222023 iii. Executive Session November 15, 2022, to remain closed to the public iv. Executive Session December 06, 2022, to remain closed to the public Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting December 13, 2022 – Page 1 of 4  b. Finance Committee Report – Auditor Search December 06, 2022 c. Report of Standing Committees. Committee of the Whole Meeting December 6, 2022. i. Finance ii. Building and Grounds iii. Policy iv. Summary and General d. Monthly Financial Statements for October 2022 e. Approval of payrolls for November 2022 f. Approval of bills payable for October 2022 g. Patron Suggestions November 2022 h. Approval of Board Policies: i. 1001 Bylaws ii. 2040 Wage Scale President Beckwith removed item a., b., c., d., and h. from the consent agenda. Vice President Kotsinis moved and Trustee Flores seconded that the Consent Agenda be approved as amended. The motion carried on a voice vote. Abstain: Arnold Absent: Sutton Items removed for the Agenda President Beckwith moved and Vice President Kotsinis seconded that items a., c., d., and h. be approved as presented. The motion carried on a voice vote. Abstain: Arnold Absent: Sutton President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report December 2022 Executive Director Livergood presented a written report in the packet. New Business a. AIA B101-2017 Agreement and Rider for the 2023 HVAC Improvements, Wold Architects and Engineers. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting December 13, 2022 – Page 2 of 4  Vice President Kotsinis moved and Trustee Hamilton seconded that the Board approve the AIA B101-2017 Agreement and Rider for the 2023 HVAC Improvements, Wold Architects and Engineers as presented. The motion carried on a roll call vote as follows: Ayes: Arnold, Farr Capizzi, Flores, Hamilton, Kotsinis, Beckwith Absent: Sutton moved and Trustee Hamilton seconded that the Board approve the AIA B101-2017 Agreement and Rider for the 2023 HVAC Improvements, Wold Architects and Engineers as presented. The motion carried on a roll call vote as follows: Ayes: Arnold, Farr Capizzi, Flores, Hamilton, Kotsinis, Beckwith Absent: Sutton b. Treasurer’s Report of Annual Receipts and Disbursements FY 21-22. Trustee Flores moved and Vice President Kotsinis seconded that the Board approve the Treasurer’s Report of Annual Receipts and Disbursements FY 2122 as presented. The motion carried on a roll call vote as follows: Ayes: Flores, Farr Capizzi, Hamilton, Kotsinis, Arnold, Beckwith Absent: Sutton c. Other potentially actionable items: Agenda items for January 2023 Regular Meeting. i. Monthly Financial Statements for November and December 2022 ii. Per Capita and Equalization Aid Grant Application iii. Ordinance Abatement of Tax for Debt Services iv. Board self-evaluation and goals v. Quarterly review of Strategic Plan vi. Fundraising updated vii. Set Budget process timeline Enter into Executive Session [5ILCS 120/2.(c)(1)] to review the performance of specific employee. Vice President Kotsinis moved and Trustee Arnold seconded that the Board enter into Executive Session [5ILCS 120/2.(c)(1)] to review the performance of the Executive Director with Executive Director Livergood present. The motion carried on a voice vote. Absent: Sutton Executive session started at 7:25 p.m. Reconvene to Regular meeting Regular meeting reconvened at 8:10 p.m. Motion(s) as a result of Executive Session President Beckwith moved and Vice President Kotsinis seconded that the Board accept Executive Session Livergood’s performance evaluation and increase his compensation to $153,603 beginning January 1, 2023. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting December 13, 2022 – Page 3 of 4  The motion carried on a roll call vote as follows: Ayes: Arnold, Farr Capizzi, Flores, Hamilton, Kotsinis, Beckwith Absent: Sutton carried on a roll call vote as follows: Ayes: Arnold, Farr Capizzi, Flores, Hamilton, Kotsinis, Beckwith Absent: Sutton Public Forum. None. Announcements a. By the Chair: i. Upcoming calendar 1. Library Closed all day in observance of Christmas Day, Saturday, December 24, Sunday, December 25 and Monday December 26, 2022 2. Library Closed all day in observance of New Year’s Day, Saturday, December 31, 2022, Sunday, January 1 and Monday, January 2, 2023. 3. Committee of the Whole: Tuesday, January 3, 2023 is canceled. 4. Next Regular Board Meeting: Tuesday, January 17, 2023, 7:00 p.m. 5. Next Committee of the Whole: Tuesday, February 7, 2023, 7:00 p.m. Adjournment Treasurer Farr Capizzi moved and Vice President seconded that the meeting be adjourned. The motion carried on a voice vote. Absent: Sutton President Beckwith adjourned the meeting at 8:11 p.m. /s/Jo Beckwith Jo Beckwith, President and Acting Secretary Approved: February 21, 2023 /s/Celia G. Ornelas Celia G. Ornelas, Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting December 13, 2022 – Page 4 of 4