The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. -Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning. — Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting May 16, 2023 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call and Determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. WNPL Decennial Committee on Local Government Efficiency. INFORMATION AND POSSIBLE ACTION {20} a. Deadlines for next steps b. Committee member assignments c. Future meeting dates d. Survey of residents in attendance asking for input V. Public Comments, Correspondence and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Abstract of Votes from the Lake County. iii. Other VI. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {3} a. Reports of Standing Committees. Committee of the Whole May 2, 2023: i. Building and Grounds ii. Finance iii. Policy iv. Summary, Personnel and General b. Monthly Financial Statements for March 2023 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info  Warren-Newport Public Library District Board of Trustees Regular Meeting May 16, 2023 Agenda page 2 -Newport Public Library District Board of Trustees Regular Meeting May 16, 2023 Agenda page 2 c. Approval of payrolls for April 2023 d. Approval of bills payable for March 2023 e. Patron Suggestions April 2023 f. Approval of Board Policies: i. 3050 Meeting Rooms g. Approval of Personnel Policies i. 209 Performance Evaluation ii. 210 Job Descriptions iii. 212 Salary Administration MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VII. Item(s) removed from consent agenda, if any. ACTION {5} VIII. Swearing in of trustees elected, by the Secretary. ACTION {10} IX. Adjournment sine die, (adjournment “without day,” a final adjournment that has the effect of dissolving the outgoing board) ACTION {1} MOTION: THAT THE MEETING BE ADJOURNED SINE DIE. X. Seating of the new board ACTION {10} a. Election of President pro tempore, presided over by immediate past president. ACTION MOTION: TO NOMINATE A PRESIDENT PRO TEMPORE. b. Election of Secretary pro tempore, presided over by immediate past secretary. ACTION MOTION: TO NOMINATE A SECRETARY PRO TEMPORE c. Call to Order, roll call, and determination of quorum. ACTION XI. Election of officers. Election of president or a slate of candidates is chaired by president pro tempore. New president takes chair upon election, and unless elected as part of a slate of nominees, presides over the elections of vice president, treasurer, and secretary. New secretary then takes over for secretary pro tempore. ACTION {10} MOTION: TO NOMINATE A SLATE FOR PRESIDENT, VICE PRESIDENT, TREASURER AND SECRETARY. XII. Recess for informal acknowledgement of outgoing and incoming Trustees. {20} XIII. Appointment of chairpersons by new President. ACTION {5} XIV. President’s report. INFORMATION {5} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting May 16, 2023 Agenda page 3 -Newport Public Library District Board of Trustees Regular Meeting May 16, 2023 Agenda page 3 XV. Reports of other trustees. INFORMATION {5} XVI. Executive Director’sreport May 2023. INFORMATION {5} XVII. Old Business a. FY 2023-2024 budget update INFORMATION {15} XVIII. New business a. Secretary’s report: Approval of minutes Regular MeetingApril182023. ACTION {2} MOTION: TO APPROVE THE MINUTES OF REGULAR MEETING APRIL 18, 2023 AS PRESENTED. b. Secretary’s report: Approval of minutes SpecialMeetingApril29, 2023. ACTION {2} MOTION: TO APPROVE THE MINUTES OF SPECIAL MEETING APRIL 29, 2023 AS PRESENTED. c. Signature cards for officers. INFORMATION {5} d. Approval of Trustee Board Roster. ACTION {3} MOTION: THAT THE BOARD RATIFY THE CURRENT BOARD ROSTER FOR FILING. e. Awarding bid for HVAC Improvements. ACTION {15} RECOMMENDED MOTION: TO AWARD THE BASE BID AND ALTERNATES NUMBER ONE, TWO, AND THREE FOR THE HVAC IMPROVEMENTS TO AMBER MECHANICAL AS PRESENTED. f. Sexual Harassment Training for newly elected trustees. INFORMATION {5} g. Other potentially actionable items: Agenda items for June 2023 Regular Meeting. INFORMATION {5} i. Ordinance for Regular Meeting Schedule for FY 2023-2024 ii. Ordinance to Transfer Money to the Special Reserve Fund iii. Adoption of working Budget for FY 2023-2024 iv. Adoption of the Strategic Plan for 2023-2025 v. Semi-annual review of closed session minutes vi. Board Policies 1. 1025 Authority of Library Trustees 2. 3010 Hours of Operations 3. 3031 Alcoholic Beverages vii. Personnel Policies 1. 502 Work Schedules 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.  Warren-Newport Public Library District Board of Trustees Regular Meeting May 16, 2023 Agenda page 4 -Newport Public Library District Board of Trustees Regular Meeting May 16, 2023 Agenda page 4 2. 280 Normal Weekly Hours to be eliminated viii. Other XIX. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XX. Announcements {5} a. By the chair: i. Communications to the public ii. Upcoming calendar: 1. Library Closed Memorial Day, Monday, May 29, 2023. 2. Next Committee of the Whole Meeting: Tuesday, June 6, 2023, 7:00 p.m. 3. Next Regular Board Meeting: Tuesday, June 20, 2023, 7:00 p.m. b. By other trustees or the director XXI. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 195 minutes} 224 North O’Plaine Road, Gurnee, Illinois60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.