Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Katherine Arnold George Kotsinis, Vice President Celeste Flores Bonnie Sutton, Secretary Wendy Hamilton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, April 18, 2023 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the meeting to order at 7:02 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Kotsinis and Hamilton. Trustees absent: Flores and Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, and Rebekah Raleigh. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Vice President Kotsinis moved and Trustee Arnold seconded to have Trustee Flores join the meeting virtually. The motion carried on a voice vote. Absent: Flores, Sutton. Trustee Flores joined the meeting via audio conference at 7:04 p.m. Public Comments, Correspondence and Communications. a. Public Comments. None. b. Written: i. Email from Steve Carlson to the Board of Trustees. Consent Agenda a. Secretary’s Report: approval of minutes for Regular Meeting March 18, 2023 b. Reports of Standing Committees. Committee of the Whole April 4, 2023: i. Finance ii. Building and Grounds iii. Policy iv. Summary, Personnel and General c. Monthly Financial Statements for February 2023 d. Approval of payrolls for March 2023 e. Approval of bills payable for February 2023 f. Patron Suggestions March 2023 g. Approval of Board Policies i. 1017 Board Self Evaluation ii. 4025 Community Media Relations h. Approval of Personnel Policies: i. 203 Verification of Employment ii. 208 Recruitment and Selection Treasurer Farr Capizzi removed item a. from the Consent Agenda. Trustee Arnold moved and President Beckwith seconded that the Consent Agenda be approved as amended. The motion carried on a voice vote. Absent: Sutton Item(s) removed form Consent Agenda President Beckwith moved and Vice President Kotsinis seconded to approve the Minutes of Regular Meeting March 21, 2023 as presented. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Arnold, Hamilton, Flores, Beckwith Abstain: Farr Capizzi Absent: Sutton President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. Vice President Kotsinis attended the WNPL 50th Anniversary event on Saturday, March 15. It was a great day with an excellent turnout. The library was lovely and full of people again. Executive Director’s Report April 2023 Executive Director Livergood presented a written report in the packet. Old Business a. Strategic Planning update Executive Director Livergood gave an oral update. b. Board Succession Planning President Beckwith gave an oral update. c. FY 2023-2024 Budget update Executive Director Livergood gave an oral update. New Business a. WNPLD Decennial Committee on Local Government Efficiency Executive Director Livergood gave an oral report. b. Statement of Economic Interest Executive Director Livergood gave oral information. c. Other potentially actionable items: Agenda items for May 2023 Regular Meeting. i. Installation of new board and election of officers ii. Financial Statements for March 2023 iii. Review of latest draft of FY 23-24 Budget iv. Tentative transfer of funds from Expendable Trust to Endowment Fund v. Board Policies: 1. 3020 Circulation 2. 3050 Meeting Rooms vi. Personnel Policies: 1. 209 Performance Evaluation 2. 210 Job Descriptions 3. 212 Salary Administration 4. 280 Normal Weekly Hours Public Forum. None. Announcements a. By the Chair: i. Upcoming calendar 1. Special Board Meeting: Strategic planning process, Saturday, April 29, 2023, 9:30 -11:30 a.m. 2. Next Committee of the Whole: Tuesday, May 2, 2023, 7:00 p.m. 3. Library Closed Mother’s Day, Sunday, May 14, 2023. 4. Next Regular Board Meeting: Tuesday, May 16, 2023, 7:00 p.m. 5. Library Closed Memorial Day, Monday, May 29, 2023. Adjournment Vice President Kotsinis moved and Treasurer Farr Capizzi seconded that the meeting be adjourned. The motion carried on a voice vote. Absent: Sutton President Beckwith adjourned the meeting at 7:35 p.m. /s/Jo Beckwith Jo Beckwith, Acting Secretary Approved: May 16, 2023 /s/ Celia G. Ornelas Celia G. Ornelas, Recording Secretary