Link to WNPL Homepage
Board of Trustees
Regular Meeting
October 17, 2023 7:00 PM
McCullough Board Room
AGENDA
I. Call to order, roll call and Determination of quorum. {<1}
II. Pledge of Allegiance. {<1}
III. Reading of the Mission Statement. {<1}
IV. Public Comments, Correspondence and Communications. INFORMATION
{20}
a. Public Comments.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Chicago Tribune Article from Heidi Stevens: “Stop pretending book
bans are about sex”.
iii. Other
a. Reports of Standing Committees. Committee of the Whole October 3, 2023.
ACTION {3}
i. Finance
ii. Building and Ground
iii. Policy
iv. Summary, General and Personnel
b. Monthly Financial Statements for August 2023
c. Approval of payrolls for September 2023
d. Approval of bills payable for August 2023
e. Patron Suggestions September 2023
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
V. Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {5}
f. Approval of Board Policies
i. 2013 Audit
ii. 2020 Expendable Trust Fund
iii. 2030 Fixed Asset Inventory and Depreciation
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {5}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report October 2023. INFORMATION {5}
X. Old Business
a. Building System update. INFORMATION {5}
b. Mobile Services Vehicle update. INFORMATION {5}
c. Signage option update. INFORMATION {5}
XI. New business
a. Approval of Secretary’s report: ACTION {5}
i. Minutes of Public Hearing Budget & Appropriation FY 23-24,
September 19, 2023
ii. Minutes of Regular Meeting September 19, 2023
b. Resolution 2023/2024-2 To Determine the Estimate of Funds Needed for
FY 2023-2024. ACTION {5}
c. Afterschool activity at WNPL. INFORMATION {10}
d. Policy 3053 Study Rooms. ACTION {10}
e. Per Capita & Equalization Aid Grant Application requirements.
INFORMATION {5}
f. Other potentially actionable items: Agenda items for November 2023
Regular Meeting. INFORMATION {5}
MOTION: THAT THE MINUTES OF PUBLIC HEARING B&A FY 23-
24 AND REGULAR MEETING SEPTEMBER 19, 2023 BE APPROVED
AS PRESENTED.
MOTION: THAT RESOLUTION 2023/2024-2 TO DETERMINE THE
ESTIMATE OF FUNDS NEEDED FOR FY 2023-2024 BE APPROVED
AS PRESENTED.
MOTION: THAT POLICY 3053 STUDY ROOMS BE APPROVED AS
PRESENTED.
i. Presentation of Annual Audit for FY22-23
ii. Monthly Financial Statements for September 2023
iii. Ordinance 2023/2024-5 Annual Levy Ordinance for FY 23-24
iv. Per Capita & Equalization Aid Grant Application requirements
v. Year-end bonus for staff
vi. WNPL Strategic Plan 2023-2025 update
vii. Board Policies
1. 3020 Circulation
2. 3053 Study Rooms
viii. Personnel Policies
1. 280 Normal Weekly Hours
2. 303 Vacation Benefits
ix. Other
XII. Enter into Executive Session [5ILCS 120/2.(c)(1)] to review the performance
of a specific employee of the public body. ACTION {30}
MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION
[5ILCS 120/2.(c)(1)] TO REVIEW THE PERFORMANCE OF THE
EXECUTIVE DIRECTOR.
XIII. Reconvene Regular Meeting. ACTION {1}
XIV. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum. Individuals
may introduce themselves and speak on any library issues, not to exceed 3
minutes. Those who want their remarks to be added to the Board record must
provide a copy to the Board Secretary prior to speaking.
XV. Announcements {5}
a. By the chair:
i. Communications to the public
ii. Upcoming calendar:
1. Friends of the Library Meeting, Thursday, October 26, 2023, 1:00 –
2:00 p.m.
2. Special Board Meeting: Tuesday, November 7, 2023, 6:45 p.m.
3. Next Committee of the Whole Meeting, Tuesday, November 7, 2023,
7:00 p.m.
4. Next Regular Meeting: Tuesday, November 21, 2023, 7:00 p.m.
5. Library Closed for Thanksgiving Day, Thursday, November 23, 2023.
6. Library Closed/Limited Service for Rooftop Unit Installation from
November 27 – December 10, 2023.
b. By other trustees or the director
XVI. Adjournment. ACTION {<1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 158 minutes}