Warren-Newport Public Library District Lake County, Illinois Board of Trustees George Kotsinis, President Katherine Arnold Celeste Flores, Vice President Wendy Hamilton Jo Beckwith, Secretary Bonnie Sutton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, September 19, 2023 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Kotsinis called the Meeting to order at 7:00 p.m. Trustees present: Beckwith, Farr Capizzi, Flores, Kotsinis, Hamilton and Sutton. Trustees absent: Arnold. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Rebekah Raleigh, Smruti Savarkar, Mike Barr and Miguel Ramirez- Cavazos. Pledge of Allegiance President Kotsinis led those present in the Pledge of Allegiance. Reading of Mission Statement President Kotsinis read the Mission Statement aloud. Public Comments, Correspondence and Communications. a. Public Comments. None. b. Written: i. Memoranda from legal counsel. None. ii. Correspondence from the City of Waukegan, Department of Planning and Zoning. iii. Correspondence from a Gurnee resident interested in having a puzzle exchange in the library.  Consent Agenda a. Report of Standing Committees. Committee of the Whole September 5, 2023 i. Finance ii. Building and Grounds iii. Policy iv. Summary, General and Personnel b. Monthly Financial Statements for July 2023 c. Approval of payrolls for August 2023 d. Approval of bills payable for July 2023 e. Patron Suggestions August 2023 f. Approval of Board Policy 3055 Display and Literature Distribution Secretary Beckwith moved and Trustee Hamilton seconded that the Consent Agenda be approved as presented. The motion carried on a voice vote. Absent: Arnold President’s Report President Kotsinis presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report September 2023 Executive Director Livergood presented a written report in the packet. Old Business a. Building System update Executive Director Livergood presented a written report in the packet. b. Quiet Reading Room, Ribbon Cutting Ceremony Executive Director Livergood gave an oral update at the meeting. New Business a. Approval of Secretary’s report: Minutes of Regular Meeting August 15, 2023 Trustee Sutton moved and Treasurer Farr Capizzi seconded that the minutes of Regular Meeting August 15, 2023, be approved as presented. The motion carried on a roll call vote as follows: Ayes: Beckwith, Farr Capizzi, Sutton, Kotsinis Abstain: Flores, Hamilton Absent: Arnold  b. Approval of Board Policy 1053 Recording Board Meetings. Treasurer Farr Capizzi moved and Secretary Beckwith seconded that the Board remove Policy 1053 Recording Board Meetings from Board Policies. The motion fails on a roll call vote as follows: Ayes: Farr Capizzi Nays: Flores, Hamilton, Beckwith, Sutton, Kotsinis Absent: Arnold Treasurer Farr Capizzi moved and Secretary Beckwith seconded that Board Policy 1053 Recording Board Meetings be approved as presented. The motion carried on a roll call vote as follows: Ayes: Flores, Hamilton, Beckwith, Farr Capizzi, Sutton, Kotsinis Absent: Arnold c. Ordinance 2023/2024-4 Budget & Appropriation for FY23-24 Treasurer Farr Capizzi moved and Trustee Hamilton seconded that Ordinance 2023/2024-4 Budget & Appropriation for FY23-24 be approved as presented. The motion carried on a roll call vote as follows: Ayes: Sutton, Farr Capizzi, Beckwith, Flores, Hamilton, Kotsinis Absent: Arnold d. Resolution 2023/2024-1 Proclamation National Friends of the Library Week Treasurer Farr Capizzi moved and Vice President Flores seconded that Resolution 2023/2024-1 Proclamation National Friends of the Library Week be approved as presented. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Beckwith, Flores, Hamilton, Sutton, Kotsinis Absent: Arnold e. Approval of Library Closure for the Warren Township High School Homecoming Parade Secretary Beckwith moved and Trustee Sutton seconded that the Board approve the library closure on Saturday, September 30, from 9:00 a.m. to 10:30 am for the Warren Township High School Homecoming Parade. The motion carried on a roll call vote as follows: Ayes: Hamilton, Sutton, Flores, Beckwith, Farr Capizzi, Kotsinis Absent: Arnold f. Quarterly review of Executive Director Evaluation and Goals Executive Director Livergood presented a written report in the packet. g. Other potentially actionable items: Agenda items for October 2023 Regular Meeting.  i. Monthly Financial Statements for August 2023 ii. Resolution to Determine the Estimate of Funds Needed for FY 23-24 iii. Annual Audit update iv. Quarterly Review of Executive Director Evaluation and Goals v. Board of Trustees Quarterly Review: Self Evaluation and Goals vi. Per Capita & Equalization Aid Grant Application requirements vii. Board Policies 1. 2013 Audit 2. 2020 Expandable Trust Fund 3. 2030 Fixed Asset Inventory and Depreciation viii. Personnel Policies 1. 280 Normal Weekly Hours 2. 303 Vacation Benefits Public Forum. Mike Barr had two comments. First about CCS, he listened into random conversations where there were some issues with transition to CCS, but the staff proved to be well informed to help. Also, Mike appreciated all the library staff for being patient with the bomb threats. Announcements a. By the Chair: i. Upcoming calendar 1. Library Closed for Warren Township High School Homecoming Parade, Saturday, September 30, from 9:00 – 10:30 a.m. 2. Next Decennial Committee and Committee of the Whole Meeting: Tuesday, October 3, 2023, 7:00 p.m. 3. Library After Dark fundraising event: October 7, 2023, 7:00 – 9:00 p.m. 4. Next Regular Meeting: Tuesday, October 17, 2023, 7:00 p.m. 5. ILA Annual Conference: Thursday, October 26, 2023. 6. Friends of the Library Meeting, October 26, 2023, 1:00 – 2:00 p.m. b. By other trustees or the director Board Trustees will put together a raffle basket to donate for the Library After Dark fundraising event. Vice President Flores had two announcements: the newsletter Inside Angle is always pretty. She appreciates all the programing and activities for the Hispanic Heritage Month being promoted in Spanish as much as possible. Also, Vice President Flores recommended a new Coffee shop called Drip and Culture Socially Minded inside the Gonzalez Supermarket in  Waukegan Illinois. A portion of the profits will be donated to Mano a Mano. Adjournment Secretary Beckwith moved and Treasurer Farr Capizzi seconded that the meeting be adjourned. The motion carried on a voice vote. Absent: Arnold President Kotsinis adjourned the meeting at 8:00 p.m. /s/Jo Beckwith Jo Beckwith, Secretary Approved: October 17, 2023 /s/Celia G. Ornelas Celia G. Ornelas, Recording Secretary