Warren-Newport Public Library District Lake County, Illinois Board of Trustees George Kotsinis, President Katherine Arnold Celeste Flores, Vice President Wendy Hamilton Jo Beckwith, Secretary Bonnie Sutton Andrea Farr Capizzi, Treasurer Regular Board Meeting Tuesday, October 17, 2023 McCullough Board Room Call to Order, Roll Call, and Determination of Quorum President Kotsinis called the Meeting to order at 7:00 p.m. Trustees present: Arnold, Beckwith, Farr Capizzi, Flores, Kotsinis, Hamilton and Sutton. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, and Smruti Savarkar. Pledge of Allegiance President Kotsinis led those present in the Pledge of Allegiance. Reading of Mission Statement President Kotsinis read the Mission Statement aloud. Public Comments, Correspondence and Communications. a. Public Comments. None. b. Written: i. Memoranda from legal counsel. None. ii. Chicago Tribune Article from Heidi Stevens: “Stop pretending book bans are about sex”. Consent Agenda a. Report of Standing Committees. Committee of the Whole October 3, 2023: i. Finance  ii. Building and Grounds iii. Policy iv. Summary, General and Personnel b. Monthly Financial Statements for August 2023 c. Approval of payrolls for September 2023 d. Approval of bills payable for August 2023 e. Patron Suggestions September 2023 f. Approval of Board Policies: i. 2013 Audit ii. 2020 Expendable Trust Fund iii. 2030 Fixed Asset Inventory and Depreciation Secretary Beckwith moved and Vice President Flores seconded that the Consent Agenda be approved as presented. The motion carried on a unanimous voice vote. President’s Report President Kotsinis presented a written report in the packet. Reports of Other Trustees Secretary Beckwith reported that the Library After Dark event on Saturday, October 7, 2023, was a blast. Other trustees agreed. Executive Director’s Report October 2023 Executive Director Livergood presented a written report in the packet. Old Business a. Building System update Executive Director Livergood gave an oral update at the meeting. b. Mobile Services Vehicle update Executive Director Livergood gave an oral update at the meeting. c. Signage option update Executive Director Livergood had no updates. New Business a. Approval of Secretary’s report: i. Minutes of Public Hearing Budget & Appropriation FY 23-24 ii. Minutes of Regular Meeting September 19, 2023  Treasurer Farr Capizzi moved and Trustee Hamilton seconded that the minutes of Public Hearing B&A FY23-24 and Regular Meeting September 19, 2023, be approved as presented. The motion carried on a roll call vote as follows: Ayes: Sutton, Flores, Hamilton, Arnold, Beckwith, Farr Capizzi, Kotsinis Abstain: Arnold b. Resolution 2023/2024-2 To Determine the Estimate of Funds Needed for FY2023-2024 Vice President Flores moved and Treasurer Farr Capizzi seconded that Resolution 2023/2024-2 To Determine the Estimate of Funds Needed for FY2023-2024 be approved as presented. The motion carried on a roll call vote as follows: Ayes: Flores, Farr Capizzi, Sutton, Hamilton, Beckwith, Arnold, Kotsinis c. Afterschool Activity at WNPL Executive Director Livergood presented a written report in the packet. d. Policy 3053 Study Rooms Trustee Arnold moved and Secretary Beckwith seconded that Policy 3053 Study Rooms be approved as presented. The motion carried on a roll call vote as follows: Ayes: Hamilton, Arnold, Sutton, Farr Capizzi, Beckwith, Flores, Kotsinis e. Per Capita & Equalization Aid Grant Application requirements Executive Director Livergood presented a written report in the packet. f. Other potentially actionable items: Agenda items for November 2023 Regular Meeting. i. Presentation of Annual Audit for FY22-23 ii. Monthly Financial Statements for September 2023 iii. Ordinance 2023/2024-5 Annual Levy for FY 23-24 iv. Per Capita & Equalization Aid Grant Application requirements v. Year-end bonus for staff vi. WNPL Strategic Plan 2023-2025 update vii. Board Policies 1. 3020 Circulation 2. 3053 Study Rooms viii. Personnel Policies 1. 280 Normal Weekly Hours 2. 303 Vacation Benefits  Announcements a. By the Chair: i. Upcoming calendar 1. Friends of the Library Meeting, October 26, 2023, 1:00 – 2:00 p.m. 2. Special Board Meeting: Tuesday, November 7, 2023, 6:45 p.m. 3. Next Committee of the Whole Meeting: Tuesday, November 7, 2023, 7:00 p.m. 4. Next Regular Meeting: Tuesday, November 21, 2023, 7:00 p.m. 5. Library Closed for Thanksgiving Day, Thursday, November 23, 2023. 6. Library Closed/Limited Service for Rooftop Unit Installation from November 27 – December 10, 2023. Enter into Executive Session {5ILCS 120/2.(c)(1)] to review the performance of a specific employee of the public body President Kotsinis moved and Trustee Sutton seconded that the Board enter into Executive Session [5ILCS 120/2.(c)(1)] to review the performance of the Executive Director. The motion carried on a unanimous voice vote. Executive session started at 7:59 p.m. Reconvene Regular Meeting Regular Meeting reconvened at 8:42 p.m. Public Forum. None. Adjournment Trustee Arnold moved and Treasurer Farr Capizzi seconded that the meeting be adjourned. The motion carried on a unanimous voice vote. President Kotsinis adjourned the meeting at 8:43 p.m. /s/Jo Beckwith Jo Beckwith, Secretary Approved: November 21, 2023 /s/Celia G. Ornelas Celia G. Ornelas, Recording Secretary